Monday, October 6, 2014

Making Use Of The Excellent Calendar Features In MS Outlook

Though many of us use Outlook for personal communication, we can assume that with many different options and features available in the application, Microsoft originally designed it for business users. A very good example is the Outlook Calendar feature in the email management program. Such options help with Outlook task scheduling, organizing meetings, setting reminders, and other office-related tasks.

Using the Outlook Calendar feature

Microsoft has introduced many different options to help with Outlook Calendar management. However, it seems that not many users are aware of the different options available at hand. For example, you can change the Calendar view to different formats. There are Day, Week, and Month view options and each of these can be customized to show much more information in the Calendar according to your requirements.

In fact, you can modify the Calendar options to show a different time zone data, along with the one you are on right now as well. This will help you juggle with multiple scheduled events in different time zones. There are also settings for changing the appearance of the Calendar including its background colors, font, etc.

You can change the Outlook Calendar grid for a day to different time scale grids. Normally, the day will be divided into multiple grids of 30 minutes each, in which, you can assign events and set reminders by selecting one of them. But, you can easily change this using the Time Scale settings in Outlook Calendar. You can decrease or increase it to meet your requirements.

In the latest Outlook versions, you might have noticed that the Calendar displayed on the screen now shows two months, instead of just one, as in many of the older versions. This will help in remembering many of the upcoming scheduled events, and reduce the need of scrolling to the next month in the calendar every time you have to check or set an appointment.

Outlook calendar is designed to help you make quick data entries. This means that when the calendar is in the Month view, you can just click on any of the dates shown there and type in the text to mark an event. It is that simple and quick. In addition, it is also possible for you to move an existing event to a different day or timeslot by simply dragging and dropping it to the other point in the Calendar.

These are some tips on the Outlook Calendar utility. For other informative tips like these, go through the other articles posted here.

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