Set Confirmation Before Sending A Message In Microsoft Office Outlook

Microsoft Outlook is probably the best email management software created by the world’s largest software developer, Microsoft Corporation. Outlook has many useful features for various emailing needs. Apart from email sending and receiving, there are many other features available in Outlook. Most Outlook features are available for the purpose of enhancing the overall emailing experience. The true potential of Microsoft Outlook is in the excellent customizability of it. Using Outlook you can tailor-make your own email the way you like it to be displayed and send it to the recipient. In this article, we will discuss about the Outlook setting for forcing a confirmation for a moment before sending an important business email.

There can be many reasons why you may require setting up Outlook to ask for confirmation before sending a mail. The confirmation will then force you to pause for a moment before sending an email. Actually, Microsoft Outlook 2013 does not have a dedicated feature that explicitly provides you the facility to add Confirmation before sending an email. But, there is a workaround, which is more often useful. In your Outlook setting you will see that you are asked to indicate whether you want Microsoft Outlook to remember your account password. Now, if you choose not to have the email client remember your password, the program will prompt for password verification. This will happen every time you send an email. This way, you will be required to stop and confirm that you want to send the message.

• This is a wonderful method giving you time to decide whether you want to send the message or not. This avoids mistakes done unwittingly like sending a message that you should have not sent. Here are the instructions to guide you with enabling the workaround.
• First, you need to go to ‘File’ in Outlook. Then, you need to click on ‘Account Settings’ and then click on ‘Account Settings’ again. This way, you will load Outlook's Account Settings panel.
• Next, you need to click on the ‘Email’ tab. Then, you need to choose the email account, for which you want to add Confirmation. 
• Then, you need to click on the ‘Change’ button located just above the list of accounts 
• After that, you need to click on the box labeled ‘Remember Password’ to remove the check mark from it. 

This is an excellent workaround providing you a moment’s time to decide whether you wish to continue with sending your email. This way, you can avoid blunders like sending a wrong message to wrong person or many other things you might not have noticed.

Directions For Importing Emails From Gmail To Outlook

Gmail is a webmail service. According to some statistics, it is the most widely used webmail service in the world. Like all other webmail services, you sign in to your Gmail account via your web browser. You need active internet connection to do anything in your Gmail account. If the internet connection is interrupted, you won’t be able to log into your Gmail account or view any email messages in the inbox.

By importing all your email messages from Gmail to Microsoft Outlook, you can view all the inbox messages in the Outlook inbox. You can operate all Outlook features except sending and receiving emails when there is no internet connection. So, once you have your emails in Outlook, you can read them even if there is an internet outage. The changes you have to make in your Outlook setting in order to import emails from your Gmail account are discussed below.

Instruction

• First of all, you need to add your Gmail account to Microsoft Outlook. For this, log into your Gmail account and navigate to Gmail Settings.
• Select the tab labelled Forwarding POP3/IMAP. Under this tab, you will see the option to enable POP3/IMAP email forwarding. Verify your email protocol. It should be either IMAP protocol or POP3 Protocol. You should add your account to Outlook based on the email protocol. Once the email protocol is added to Outlook, it will be enabled to import email messages from your Gmail inbox.
• The major difference between POP3 and IMAP protocols is that the former allows email client applications like Outlook to import only the copies of the emails. On the other hand, IMAP Protocol enables the email client to synchronize the account. While using POP3 protocol in Outlook, you will be able to delete email messages from either of the inboxes without impacting the other. On the other hand, while using IMAP protocol, you won’t be able to delete messages from one inbox without affecting the other.
• Once you are done with modifying Gmail settings to enable IMAP/POP3 forwarding, launch your Outlook application. Go to the Outlook setting and make necessary changes in it to start importing the email messages. Remember, you need to have active internet connection in order to import emails from Gmail in Outlook. 

With the help of the above instructions, you would have enabled Outlook to import emails from Gmail. You can enable Outlook to import emails from any of your favourite webmail accounts in the same manner.  

Tips For Integrating Outlook 2007 With Gmail Using IMAP

The Gmail web service is truly fascinating to use but there may be a slight disagreement from certain groups of people who are more accustomed to using email clients. Many people will be comfortable accessing Gmail on email clients like Microsoft Outlook 2007. Now the provision for users to use IMAP is provided. Google makes use of Gmail on Microsoft Outlook 2007 an even wiser and easier option. You have to follow the below mentioned Outlook setting guidelines for using Gmail on Outlook 2007 via IMAP.

Steps to follow

• Access Gmail and choose Settings. 
• Select the tab by the name Forwarding and POP/IMAP and choose the radio button by the name Enable IMAP. Choose the Save Changes option. 
• Access Microsoft Outlook 2007. Select Tools and click on Account Settings. 
• Select New. 
• Choose the radio button corresponding to IMAP, POP3, Microsoft Exchange or HTTP. Select the Next button. 
• A check box will be present beside the option Manually Configure Server Settings Or Additional Server Types. Place a check mark on it and choose the Next button. 
• Select the radio button corresponding to Internet E-Mail and choose the Next button. 
• Different fields will be available and you will have to complete them correctly. Choose More Settings. 
• Choose Outgoing Server Tab and check mark the check box corresponding to My Outgoing Server Requires Authentication. Select the Advanced tab. Type in the respective settings and upon completion, choose the OK button. 
• Choose the Test Account Settings button. 
• Choose Next and select Finish in order to finish the installation. 

Tips for sending mail via GMAIL IMAP Account

Utilizing the Gmail IMAP is very easy for the purpose of sending mails. Compose a mail as you do always and before sending,

• Choose Account and click on the Gmail IMAP Account. 
• Select Choose Folder. 
• Select Choose An Existing Folder and choose Trash under Gmail Folder List. Choose OK. The copies of mails sent via Gmail IMAP account will be available in the sent mail folder. 
• By adhering to the above mentioned steps, duplicate mails in the sent mail folder can easily be prevented. 

Managing Gmail in Outlook

In the navigation bar of Outlook, you will be able to view the new Gmail Tree after adding the Gmail account and upon sending the first mail.

By following the above-mentioned Outlook setting guidelines, you can easily use Gmail on Outlook 2007 via IMAP.