Making Use Of The Excellent Calendar Features In MS Outlook

Though many of us use Outlook for personal communication, we can assume that with many different options and features available in the application, Microsoft originally designed it for business users. A very good example is the Outlook Calendar feature in the email management program. Such options help with Outlook task scheduling, organizing meetings, setting reminders, and other office-related tasks.

Using the Outlook Calendar feature

Microsoft has introduced many different options to help with Outlook Calendar management. However, it seems that not many users are aware of the different options available at hand. For example, you can change the Calendar view to different formats. There are Day, Week, and Month view options and each of these can be customized to show much more information in the Calendar according to your requirements.

In fact, you can modify the Calendar options to show a different time zone data, along with the one you are on right now as well. This will help you juggle with multiple scheduled events in different time zones. There are also settings for changing the appearance of the Calendar including its background colors, font, etc.

You can change the Outlook Calendar grid for a day to different time scale grids. Normally, the day will be divided into multiple grids of 30 minutes each, in which, you can assign events and set reminders by selecting one of them. But, you can easily change this using the Time Scale settings in Outlook Calendar. You can decrease or increase it to meet your requirements.

In the latest Outlook versions, you might have noticed that the Calendar displayed on the screen now shows two months, instead of just one, as in many of the older versions. This will help in remembering many of the upcoming scheduled events, and reduce the need of scrolling to the next month in the calendar every time you have to check or set an appointment.

Outlook calendar is designed to help you make quick data entries. This means that when the calendar is in the Month view, you can just click on any of the dates shown there and type in the text to mark an event. It is that simple and quick. In addition, it is also possible for you to move an existing event to a different day or timeslot by simply dragging and dropping it to the other point in the Calendar.

These are some tips on the Outlook Calendar utility. For other informative tips like these, go through the other articles posted here.

How To Find PST Files In Outlook 2007 And 2010

Microsoft Outlook is an email application client from Microsoft coming as a part of the Microsoft Office suite. In fact, it is a popular email application client from Microsoft and is often employed for both business and personal uses. In Microsoft Outlook, all the data including your emails are saved in the form of a PST files where PST refers to personal storage table. They can sometimes be encrypted or not and you may need to use the password to open them. This mainly depends on the settings that you use. However, unless you have encrypted the PST files, they will not be encrypted.

Many of the users will be wondering about the location where these PST files are saved. A user will need to know the location, if anything mysterious happens with your PST files. These PST files can become corrupt at any time and it will result in the loss of all the Outlook information. In this case, you need to use the inbuilt repair tool present in the Outlook application to recover these PST files. Thus, it is necessary to know the location of the PST files.

Generally, there are two options available to find the PST files and these options are very simple. Firstly, if you are using the Outlook 2010 version, then you need to click and open the menu called File followed by clicking the option called Account Settings whereas in Outlook 2007 version, you need to click the tab called Tools and then Account Settings. Doing this will bring about a window containing various tabs, which will help a user to organize various contents in Outlook. Moreover, it will also present you with Outlook files containing both OST and PST files. You can understand the file type by looking at its name. If you need to open it, click and highlight it followed by clicking the option called Open Folder found on top of the list.

It is also possible to open PST files without the need of opening the Outlook application. In fact, you can open these files from the User Data folder. All you need to do is type %localappdata%\Microsoft\Outlook\ in the address bar and press the key labeled Enter using your keyboard. Now, the folder will be open in your screen.

These tips will help you to find the PST files present in the Microsoft Outlook application. For more help with Outlook, contact the Outlook support number. Our Outlook support number can help with Outlook versions 2007, 2010 and all others.